Executive Administrative Support IV

Tasks

Inside the Role

The Finance Organization at Daimler Truck North America (DTNA) is a key driver of financial transparency, strategic decision-making, and operational excellence across the organization. We work closely with leadership to align business priorities with financial performance, enabling sustainable growth and shareholder value. This high-impact role offers a unique opportunity to support DTNA’s Chief Financial Officer and leadership team in a dynamic, fast-paced environment. As Executive Assistant, you’ll manage complex scheduling, travel, and meetings, while also contributing to special projects, event planning, and presentation content. In this role, you anticipate needs, resolve challenges, and connect teams to ensure seamless execution, playing a critical role in enabling the CFO and Finance organization to achieve DTNA’s strategic priorities while promoting collaboration and a culture of belonging.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly range of $37 to $48 USD. Pay offered depends on knowledge, skills, and experience. Benefits include: - 401k company contribution with company match up to 8% as well as non-elective company contribution of 3 to 7% depending on age. - Starting at 4 weeks paid vacation. - 13+ calendar holidays. - 8 weeks paid parental leave. - Employee assistance program. - Comprehensive healthcare plans and wellness programs. - Onsite fitness (at some locations). - Tuition assistance and volunteer paid time off. - Short-term and long-term disability plans.

What You Drive at DTNA

Responsibilities include: - Providing comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism. - Navigating priorities and duties confidently in the fast-paced Finance environment, displaying flexibility as daily routines may change unexpectedly. - Proactively managing complex calendars, prioritizing and coordinating meetings, events, and engagements, including major Finance briefings and recurring leadership sessions. - Monitoring and organizing the CFO’s email inbox, escalating and prioritizing correspondence as needed. - Preparing and editing high-level correspondence, reports, presentations, agendas, and meeting minutes using advanced business software. - Coordinating domestic and international travel arrangements; preparing and processing expense reports in compliance with DTNA policy. - Crafting and editing communications and collaborating with subject matter experts for internal announcements in support of the CFO Office and executive team. - Overseeing and maintaining the DTNA Finance social intranet page, ensuring content is accurate, timely, and engaging for employees. - Partnering with the CFO support manager to plan and execute meetings and events, including selecting venues, coordinating catering, and arranging technical equipment. - Acting as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-up. - Supporting financial and operational processes by routing authorization requests (contracts, purchase orders) and managing compliance-related approvals. - Maintaining accurate files, records, calendars, and departmental contact lists; assisting with onboarding and staff support. - Collaborating on special projects, including executive presentations, strategic initiatives, and cross-functional communications. - Managing office and business needs for supplies, materials, tools, IT equipment, and other resources. - Reviewing and recommending improvements to administrative practices and workflows to enhance efficiency. - Utilizing virtual conferencing tools to schedule and facilitate meetings, including advanced features such as polling and breakout rooms. - Fostering a positive, professional environment and promoting DTNA’s “One Team, Best Team” culture across Finance. - Performing other duties as assigned to support the CFO, CFO Support Manager, and Finance leadership team.

Knowledge You Should Bring

Requirements include: - Minimum 3 years of relevant experience, or AA degree plus 1 year of experience. - Experience supporting C-suite executives in a corporate environment. - Advanced proficiency in Microsoft Office Suite. - Strong written and verbal communication skills, with the ability to convey complex information clearly and concisely. - Excellent time management, prioritization, and problem-solving abilities, capable of handling multiple tasks under pressure. - Demonstrated ability to maintain confidentiality, exercise discretion, and work independently with limited supervision. - High degree of professionalism and interpersonal skills to interact effectively with senior executives and stakeholders.

Exceptional Candidates Might Have

Preferred qualifications: - Expertise in scheduling and facilitating virtual meetings. - Experience booking executive travel and processing expense reports. - Interest and ability to contribute to team-building activities and departmental events.

Where We Work

This position is open to applicants who can work in (or relocate to) Portland, OR, US. Relocation assistance is not available for this position.

Schedule Type

Hybrid (4 days per week in-office, 1 day remote). This schedule builds our “One Team, Best Team” culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

Additional Information

Details include: - This position is not open for Visa sponsorship or to existing Visa holders. - Applicants must be legally authorized to work permanently in the country the position is located in at the time of application. - Final candidates must successfully complete a criminal background check. - Final candidates may be required to successfully complete a pre-employment drug screen. - Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions. - EEO - Disabled/Veterans.

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status. For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled calls, dial 503-745-2137 or toll free 866-355-6935.

Qualifications

See above for qualification details.